RESPONSIBILITIES

• Identify university-wide issues and concerns relating to information technology and bring them to the attention of the university community.
• Review current or proposed university policies and procedures, which affect information technology, and advocate changes to senior university administrators to improve conditions for delivery of information technology.
• Identify CCD members to serve on university committees, task forces, and search committees to represent the viewpoints of the CCD.
• Act as liaison with university technology organizations and committees to influence future technology policy and directions.

MEMBERSHIP

• CCD membership will include one or more representatives from each college or significant unit who are responsible for directing the organization's IT function.
• CCD members can be self-identified, with the CCD Executive Committee resolving ambiguities.
• There is no limit on term of CCD membership.
• Representatives of the university's central IT organizations are encouraged to participate, but are not considered members.

OFFICERS

• Consist of two Co-Chairs with a staggered two-year term for each.
• Determine the monthly meeting agenda, soliciting the membership and Executive Committee for suggestions, as necessary.
• Send out monthly meeting announcements and/or reminders.
• Assure that a room is reserved for the monthly meetings. If possible this is done on a yearly basis.
• Take meeting notes and post them to the CCD web site.
• Arrange for presenters at meetings and be available to them if they have questions or requests before the meeting.
• Act as a key contact for the CCD membership as well as outside constituents regarding CCD business.
• Keep the membership informed of CCD related business.
• Maintain the CCD-L and CCD-Plus-L mailing lists.
• Maintain the content on the CCD website.
• Make arrangements for the Executive Committee meetings.

EXECUTIVE COMMITTEE

• Creates CCD policy and procedures.
• Reviews and approves membership requests.
• Consists of the two current Chairs and up to eight volunteer past Chairs.
• Must be current CCD members.
• Past Chairs must indicate their desire to be on the Executive Committee to the current Co-Chairs each October.
• In event of a conflict among volunteer past Chairs, preference to Executive Committee membership will be given to those with most recent service.
• Meetings are held quarterly, more frequently if necessary.

OPERATIONS

Meetings

• Meetings are held the second Wednesday of every month.

Elections

• One Co-Chair is elected from and by the CCD membership each September.
• The current Chairs administer the elections with elections results determined by the Hare system.
• The newly elected Chair takes office in October.
• Nominations for the new Chair are solicited from CCD members and submitted to either Co-Chair.
• If either Chair is unable to finish their term, the Executive Committee will appoint an interim Co-Chair from the CCD membership to complete the term.