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Minutes from the December 2002 CCD meeting
Attending: Keith Boncek, Sunny Donenfeld, Barbara Skoblick, Ray Helmke, Anita Henry-Wilkins, Dan Dwyer, Mitch Collinsworth, Kevin Baradet, Terry Thomas, Randi Rainbow, Hurf Sheldon, Steve Gallow, Mike Currie, Don MacLeod, Jim Howell, Jason Rhoades, Mary Bouchard, Frank Strickland, Craig Trowbridge, Roger Garnett, Oliver Habicht, Paul Davis, John Godfrey, Jeff Bishop, Tim Durnford, Dave DeHaan, Rick MacDonald.
Minutes from the November 2002 CCD meeting Attending: Craig Adams, Rick Banks, Kevin Baradet, Andrea Beesing, Keith Boncek, Mitch Collinsworth, Paul Davis, David DeHaan, Graham Dobson, Tim Durnford, Dan Dwyer, Steve Gallow, Roger Garnett, Oliver Habicht, Ray Helmke, Dave Koehler, Chandra Nash, Jason Rhoades, Mark Sanford, Hurf Sheldon, Barbara Skoblick, Frank Strickland, Terry Thomas, James VanEe
Minutes from the September 2002 CCD meeting Attending: Robert Beaver, Keith Boncek, Paul Davis, Dave Dehann, Sunny Donenfeld, Steve, Gallow, Roger Garnett, John Godfrey, Ray Helmke, Darryle Lee, Jim Lombardi, Vince Patriarcio, Jason Rhoades, Marcy Rosenkrantz, Barbara Skoblick, Terry Thomas, James VanEe, Dave Vernon, Jere Warner Results of recent co-chair election. It was announced that Sunny Donenfeld will be the new co-chair beginning in October and will hold office from October 2002 - September 2004. Technology Policies Tracy Mitrano reviewed three policies that OIT will offer to the University Policy Office. You will find drafts of these policies posted on the CCD Website, www.ccd.cornell.edu . They include: Mass Electronic Messaging Use of Encryption Technology Security of Electronic Communication There is a fourth policy, Fair Information Practices, that is also being proposed, however it was not reviewed at the meeting because it is not fully formed yet. It is being developed as a set of procedures to offer comfort regarding the use of computers at Cornell and will address monitoring individuals computer use, accessing individuals email, etc. It was stressed, however, that there is no privacy at Cornell. The policy will not address data access. A data access is being developed through another means. The Security of Electronic Communication policy will also be addressed at the monthly security meeting that is being held on Sept 25th. Standards Update Keith Boncek present the standards document to the ASP group and reported that it was received very well. There is also discussion at CIT regarding identifying platforms and support processes so that there will be clear understanding of what is supported by CIT. They will review the CCD standard document as well. Committee Work Please contact Sunny or Barbara if you are interested in working on a committee to discuss one or both of these issues
Minutes from the August 14,2002 CCD meeting Attending: Kevin Baradet, Andrea Beesing, Mary Bouchard, Mitch Collinsworth, Paul Davis, Sunny Donenfeld, Roger Garnett, John Godfrey, Oliver Habicht, Ray Helmke, Janet Heslop, Rick MacDonald, Don MacLeod, Jason Rhoades, Mark Sanford, Barbara Skoblick, Steve Staiger, Frank Strickland, Terry Thomas, James Vanee, Dave Vernon CCD voting for co-chair is starting and will continue until August 30. Nominees are Oliver Habicht, Paul Davis, and Sunny Donenfeld. The new co-chair will be announced in September. The CCD survey has been put on hold. The timing is not good since the workforce planning survey will be going out in the near future. We have volunteered CCD participation in that effort. Don MacLeod from CIT talked about "messaging infrastructure". CIT plans to begin testing an IMAP email service this fall and hopes to implement this offering in the spring. It will run in parallel with the existing POP email service and everyone can choose which they want to use. Migration will be completely voluntary. There is no current plan to eliminate the POP service. They will be using new Sun hardware and have purchased 10 tera-bytes of disk. There will be a 200 MB disk quota imposed on users. There was discussion about whether exceptions would be allowed. The IMAP software will be Cyrus. Kerberos authentication will be supported, but there is still a question of whether or not to allow clear text passwords. The client group is going to determine which client(s) to support. Mulberry is a possibility. Other issues raised were the need for multiple email accounts and "vacation" notification. Don talked about virus detection software. They plan to test this fall and install in the spring. The package under consideration is PerlMX. It has automatic virus updates and hooks into sendmail. When it detects a virus it quarantines it and sends email to the intended recipient. This will be installed on the postoffice and IMAP servers, but not the email routers. The same software that does virus detection can also filter spam. Based on specific criteria, email that looks like spam will be tagged in the subject. Users can filter messages based on the subject. Other stuff coming along - additional processors will be added to the PO servers, another email router will be added. The listproc application is reaching the end of its life and is no longer supported. CIT is looking for a replacement for this software. There were suggestions that new software should have a web-based user interface. Andrea Beesing discussed netid infrastructure. She had handouts that we will put on the CCD web site, so I won't go into details here. One "sidebar" discussion was how to map IP address to ports and jacks. There is a web page, http://berring.cit.cornell.edu/cgi-bin/welcome.cgi, that gives you the switch and port mapping for IP addresses. However, someone pointed out that it's not possible to find the jack number without contacting CIT. Jason Rhoades said to call him if you have problems getting this from CIT and he will get the information. Upcoming meetings: September 11 - Tracy Mitrano will discuss IT policies in the works and Andrea Beesing will talk about the PGP pilot project. October 9 - Dell will be doing a presentation and providing lunch (I guess there'll be a big turnout for this meeting). Minutes from the July 10,2002 CCD meeting Attending: Terry Thomas, Mariann Carpenter, Ray Helmke, John Godfrey, Paul Davis, Steve Gallow, Sunny Donenfeld, Dave DeHaan, Darryle Lee, Jason Rhoades, Barbara Skoblick, Dave Vernon, Tom Every, Janet Heslop, Dan Dwyer, James VanEe, Craig Trowbridge, Rohit Ahuja, Rick MacDonald, Craig Adams, Mary Brouchard, Frank Strickland, Marcy Rosenkrantz, Wendy Busch, Maria Gutchess, Roger Garnett, Wendy Fuller, Jeff Morse, Vince Patricaro, Mark Mara, Wes Kahle, Mitch Collingsworth Nominations for CCD co-chair to fill Terry's position are being accepted. Email them to Terry or Barb. The following PowerPoint presentation is in lieu of minutes of the meeting: Organizational Chart and Responsibilities for CIT and OITCIT Services Minutes from the June 12,2002 CCD meeting Attending: Kevin Baradet, Andrea Beesing, Allan Bishop, Keith Boncek, Mary Bouchard, Paul Davis, David DeHaan, Sunny Donenfeld, Lyman Flahive, Roger Garnett, John Godfrey, Janet Heslop, Ray Helmke, Anita Henry-Wilkins, Darryle Lee, Jason Rhoades, Mark Sanford, Hurf Sheldon, Barbara Skoblick, Bob Talda, Terry Thomas, James Vanee Lyman Flahive and Allan Bishop from OHR joined us to talk about RecruitSoft, an applicant tracking system. This is part of an effort to strengthen recruitment efforts on campus. RecruitSoft was the number one choice by everyone involved in evaluating several options. Implementation began in January 2002. The goals are to: manage the search process, have a consistent approach across campus, automate key processes (e.g. correspondence, online applications for non-academic positions), maintain an applicant database (with a history of interviews, decisions. etc), and implement workflow (e.g. online submission of requisitions, approvals). The system will be used by applicants to apply online, although paper applications can be submitted. Data from paper applications will be entered into the system by a 3rd party vendor. Units will be able to print hard copy materials they need. Applicants can create a profile with specific interests. They can apply for one or more specific jobs or just submit an application. HR staff can search/match applicants for jobs and applicants can request not to be matched to jobs that they have not applied for. Questions were raised by the group about who can see the applicant records. Most people don't want their current departments to know if they are looking for other jobs on campus. It is possible to limit the records that someone can see and it's also possible to restrict who can search. The next version of RecruitSoft will have the ability to more easily identify and purge inactive records. OHR hopes to clean out records once a year or so. The other group of users will be HR staff in OHR and departments/colleges. There are different categories/roles for users. Hiring managers will only be able to access applicants for their own requisitions. OHR creates access on request and will take steps to ensure requests are valid and only appropriate access is granted. Reports come with the system, although OHR expects to create others. HR staff will be able to run queries. The point was made that users always want all kinds of reports once the learn that the data exists. Lyman talked about desktop requirements. RecruitSoft is web-based and is certified to run on Windows NT 4.0 SP6, Windows 2000 SP1, and Windows 98 using Netscape 4.73 or above (versions earlier than 6) and IE 4.01 or above (versions earlier than 6) for applicants, and IE 5.01 or above (versions earlier that 6) for HR staff. The application might run on other platforms, but is not certified by the vendor. Browser settings are "medium" security level (but has been tested with "high" and it works), allow per-session cookies, and accept only cookies that get sent back to originating server. Kiosk computers will be available for applicants who need them. Locations will be advertised. Sara Sullivan will be leading the training effort. It will begin in late June and run into July. Web tutorials are also available. Support will be provided by OHR via published email address and phone number. If they can't help, they will contact RecruitSoft. They expect to go live mid to late July. Bob Talda and Andrea Beesing from CIT discussed the electronic directory and LDAP. Bob is the new person responsible for this service and has been spending his time learning about the various pieces and trying to make sense out of it all (good luck!). The following link is the main campus developers reference page for Directory Services: http://solutions.cit.cornell.edu/Apps/LDAP/. Bob will have a link to his presentation added to this web site. He mentioned that the page is out of date, but he is working on updating it. I didn't take additional notes since the presentation is/will be available electronically. Handout:CCD June 12, 2002RecruitSoft Overview - Technical RequirementsRole - Applicant
Netscape 4.73 (or above, versions earlier
than 6) IE 4.01 SP1 (or above, versions earlier
than 6) With Windows NT 4.0 SP6,
Windows 2000 SP1, Windows 98 Role - Those involved in the hiring
process
Netscape 4.73 (or above, versions earlier
than 6) IE 5.01 SP1 (or above, versions earlier
than 6) With Windows NT 4.0 SP6,
Windows 2000 SP1, Windows 98 Note: Netscape & IE versions 6
supported in next release of application.
Evaluating for possible Fall 02 release. Browser settings
Cookies
Session variable -
Recruitsoft sets it to end session, requiring re-authentication Minutes from the May 8,2002 CCD meeting Attending: Robert Beaver, Keith Boncek, Mitch Collinsworth, Paul Davis, Sunny Donenfeld, Dan Dwyer, John Godfrey, Oliver Habicht, Janet Heslop, Ray Helmke, Jason Rhoades, Mark Sanford, Hurf Sheldon, Jeff Silber, Barbara Skoblick, Steve Staiger, Frank Strickland, Terry Thomas, James Vanee CCD Decision MakingRegarding policy issues, we will strive for consensus with the opportunity for descending arguments. Regarding procedural issues, it will be decided with a 2/3 vote. In both instances, Email is an appropriate way to reach all members. Members should keep in mind when voting for co-chairs that co-chairs have the right to make some decisions without taking it to the members for a vote. Retreat ReviewEveryone agreed that it was beneficial to get everyone together to get to know one another and work together to operate as a cohesive group. Others benefits that came from the retreat include:
Terry will send a letter of thanks to the facilitators. IT SurveyAs part of the CCD recommendations to the workforce planning committee, we will send out a survey to the CCD that lists the IT functions identified in the retreat and will ask each member to name where they feel each function should be supported, centrally, decentrally, both, or N/A in the next five years under the assumption that CIT was functioning properly. Each function will include a definition to avoid confusion. This will be sent to the entire CCD, however we will ask if they were in attendance at the retreat or not. We will also collect demographic information regarding the size and structure of each respondent's organization. The survey will not be anonymous within the CCD, however it will when it goes out to the workforce planning group. Recommendations to the workforce planning group will be sent out by early August and several drafts will be circulated within the CCD for comment and consensus. CCD PicnicThere was discussion about a having a CCD picnic in the near future including OIT/CIT and perhaps families. Dinosaur BBQ was suggested for a caterer. CIT Communication IssueIt was noted that although there are many CIT staff on the net-admin-l list when a question is posted to the list, CIT often does not respond. One example was the recent thread concerning viruses. It was not until Keith sent a message to Polley that CIT shared the information that they are investigating possible solutions to block viruses at the mail servers. It was felt that this information could and should have been shared earlier. The question is through what methods should the information be distributed? Jason will ask Wes Kahle to attend to the CCD meetings and we can discuss this further with him. It was suggested that if you have questions and don't know who is the appropriate CIT person to contact you should contact Wes Kahle. The following are the current CIT directors:
Jason Rhoades - Voice and Data Communications Terry will make sure all directors are on the ccd-plus-l. If someone is planning a project and wants to know if CIT is doing something similar or has information that may be helpful you should send a message to this list. The goal is through discussions with Wes we can make this an effective communication tool between us and CIT directors. We want to avoid reinventing the wheel. It was suggested that we hold a meeting with Polley and the CIT directors. Also, if we have issues that we would like discussed at Polley's weekly directors meeting we contact Jackie Benedict (255-8054) or ask Jason to bring them forward. Presidential SearchThe CCD will submit recommendations to the presidential search committee regarding matters we are concerned with. Terry will solicit the CCD list for issues or topics and a draft will be completed next month. We will stress the fact that IT is tied with future of the University and talk about why this is important. LDAP DirectoryRecent SPAM incident raises the question whether the online directory should be able to be scavenged by anyone in the world. Should something be done? Barbara will ask Bob Talda to join us next month for a discussion on the directory. Standards CommitteeWill meet next month to discuss energy efficiencies. Network Rate Recovery UpdateMay 21st a decision will be made regarding the model for recovery. They have discussed shifting the head count fee to correspond to the administrative fee. There removed a lot of the expense from the WAN portion and now are recommending two tiers. Under and over 400 mbs per month. If you want a copy of the updates send an email to Ray Helmke. Virtual bills will be sent out beginning Sept 1 and will include the previous two months (July and Aug). MiscIt was suggested that we invite Hal Craft to a CCD meeting. It was suggested that we create sub groups within the CCD that meet separately on focused issues. We can bring in folks outside of the CCD to join these groups as necessary. This is in attempt to share ideas and work cohesively.
Minutes from the April 10,2002 CCD meeting
Minutes from the March 13,2002 CCD meeting
Attending: Terry Thomas, Barbara Skoblick, Craig Trowbridge, Mitch Collinsworth, Keith Boncek, Rebecca Barber, Ray Helmke, Graham Dobson, Dave Vernon, Mary Bouchard, Mark Sanford, Roger Garnett, Andrea Beesing, Don MacLeod, Debi Benson, Glenn Morey, Hurf Sheldon, Oliver Habicht, Jason Rhoades, Frank Strickland PKI/PGP Activities-Andrea BeesingThe Burton Group Workshop was held Jan 29th and Jan 30th. It is clear that the University will not be able to implement the entire PKI infrastructure at this time. However, CIT will be initiating an PKI awareness campaign starting in April where they are going to bring experts to the campus for discussion. Andrea announced that CIT will be implementing a PGP pilot project. They are interested in gaining experience with the technology and getting an understanding of the resources necessary to offer a robust certificate environment university wide. The pilot will involve setting up a PGP key server and offering the service to technical support providers across the college. A suggested alternative would be a similar pilot for email encryption, but with Cornell issuing its own keys. Questions were raised concerning why would CIT want to issue keys. Andrea noted that in the future we would most likely not be using PGP, however, if we maintain our own keys, we can change the keys to the new protocol all at once, at any time. In addition, the keys would eventually be used for more than just email, for instance, electronic signatures. It was noted that it would be useful for CIT to provide a central service for getting information on obtaining Verisign Certificates so that each unit would not have research this themselves. Anyone who is interested in working with Andea's group on this please contact her directly at amb3@cornell.edu or 4-7441. Email at CornellIt is time to revisit the way we look at providing mail services across campus. CIT currently has a proposal on the table for new hardware but it is budgeted for the minimum. They would, however, like to support IMAP to provide for better spam filtering, virus filtering, and central mail storage. This is the way the industry is headed. There is not consensus across the University (nor with the CCD) whether mail services should be centralized or distributed. However, it is apparent that unless something is done, less people will be using the centralized service in the future. Some people like Exchange because it is used in Industry and they like the integrated calendar. JGSM and Hotel both use Exchange and it was asked if CIT has considered running Exchange. No, at this it is not the CIT map, they are more interested in IMAP. However, it was noted that this might not be a bad time for CIT to relook at Exchange. Maybe units could outsource the support of Exchange servers to CIT. It was asked how the portal will integrate or what about a web based mail solution. It was noted that they are all based on IMAP back ends. We need to get there without Sidecar!CCD StandardsThe standards committee has developed a set of desktop standards that are expected to meet the needs of most administrative users. Please review them and contact Keith with any questions or comments you might have.Next MeetingApril 10th. 210 Rhodes Hall, 12:00 - 1:30. We will have a discussion of the workforce planning initiative as it relates to IT at the April meeting. Paul Streeter, Polley McClure, and possibly, Carolyn Ainslie will attend to discuss the project. I spoke with Paul today and he said that they are very interested in involving the CCDs in this process. We'll devote the entire meeting to this.
Minutes from the February 13,2002 CCD meeting
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