December 2004

December 8, 2004 (Wednesday)
401 Warren Hall, noon - 1:30pm (normal time and location)
Contact Co-Chair Oliver Habicht <oh10>.
Schedule, as of 12/7/04.

Updates and welcome, with introductions around the table (<10 minutes)

CCD Exec Cmt. Others briefings might include: Technical Architecture for Administrative Computing. SIGs updates. (5 minutes)

Tracy Mitrano, OIT, Director of Information Technology Policy. (15 minutes, including Q&A.) [9/8/04, 11/8/04]

CU IT Policies: "What's on the CCD's minds regarding IT Policies?" Discussion may lead to a fuller agenda topic in '05, or lead to identifying a "better" forum to get any outstanding issues addressed.
Background: Proposed policy (Impact Statement almost final): Authentication and Authorization of IT Resources. Draft policy: Cornell Electronic Indentifiers, IT Authentication and Authorization Policy. Draft policy (9/2/04; almost completed): Stewardship and Cutodianship of Electronic Mail. And, of course, all existing IT policies.
Implications of CAN-SPAM Act to CU-originated email? [11/23/04]

Sebastian Carello, CIT, CSM Assistant Director, Training and Documentation. (15 minutes)

Training and Documentation Services update on becoming the preferred provider of technical training and documentation services on campus through implementation of a learning management services approach: a model for a broad and effective training program for the greater IT professional community. [11/17/04]

Tom Young, OIT, Assistant to the Director of IT Security. (15 minutes) [11/8/04]

1. Status of addressing campus's Spyware issues.

2. C-Spot concept: The process for deciding its configuration (capabilities).

Sunny Donenfeld, OIT Director of Distributed Support. (10 minutes)

1. What's happened in position and ITMC, and what is planned?

2. Discuss the CIT process for strategic planning, and begin to solicit input into this document. Hope to give the CCDs sufficient time and information to provide constructive input into CIT's planning.

Vince Patriarco, Director of Purchasing, Office for Purchasing Services. (30 minutes, including Q&A.)

Presenting a comprehensive update on purchasing initiatives. A focus on Dell. Updates on HP, Sun, and potentially Apple.
Note: As stated at Nov's CCD meeting, Vince would like help and input from CCD group on Dell standard bundles, possibly a small working group that meets quarterly.

What's on your mind? (If time permits)
Provide time to share with each other things that are on our minds, in order to facilitate sharing and support among our peers.

November 2004

November 10, 2004 (Wednesday)
401 Warren Hall, noon - 1:30pm (normal time and location)
Contact Co-Chair Oliver Habicht <oh10>.

Updates and welcome, with introductions around the table (<10 minutes)

CCD Exec Cmt. Others briefings might include: Technical Architecture for Administrative Computing, SIGs updates.

Guest updates and presentations:

CU IT Procurement update. 5 minutes.
Vince Patriarco, Director of Purchasing, Office for Purchasing Services. High-level update (mostly regarding Dell), and posit the question of how to decide on "standards", as it relates to the potential for procurement savings.

CIT's Rent-A-Tech program. 10-15 minutes, including Q&A [7/20/04; 9/7/04, 10/27/04]
Michael Swenson, Sr. Manager in CIT Customer Svcs & Marketing, and Greg Christofferson will speak on CIT's new Rent-A-Tech (RAT) [recently re-named] program to the CCDs.

CCD Retreat review.

ITMC meeting briefing. Sunny will not be able to join us this month, but we recognize that non-ITMC CCD members will benefit from a briefing from peer CCDers.

Discussions:

* Discuss the future of Bear Access and related technologies. Jon Atherton (CIT) put out a call for interested parties to engage with CIT on this topic at last month's IT Support Provider's meeting. With Jon Atherton (CIT).
* Spam filtering (CIT). Discuss CIT's draft anti-spam proposal. With Rick MacDonald (CIT).
* Provide CIT with feedback on some changes in the directory search which were implemented this year. With Andrea Beessing's (CIT) staff.
* Spyware: What can we do to help facilitate a campus-wide solution? (Steve Schuster (CIT) and Tom Young (CIT) couldn't attend today.)

What's on your mind?
Provide time to share with each other things that are on our minds in order to facilitate sharing and support among our peers.

October 2004: CCD Retreat

October 14, 2004 (Thursday) [new date announced 8/18/04; changed on web 9/8/04]
[Replaces our "regular" October CCD meeting.]
LOCATION: Maplewood Park Community Center, in the "small conference room". [added 10/6/04]
[Same location as our last Retreat, BTW.] On this map (a pdf file), it's at the bottom, right.
Contact Exec Comm. member Keith Boncek <keb12>.

We are planning this as an all-day event.

Topic: IT Structure at Cornell

Defining the role of the CCDs within the new IT landscape at Cornell. Clarify the ways in which we, as a group, can contribute positively to campus IT in a dynamic environment. (Added, 9/8/04) As Sunny wrote, "The retreat will be a great opportunity to clarify the role of the CCD group in the context of the IT Managers' Council (and the other workforce planning recommendations), while learning more about ourselves as individuals and as a group."

September 2004

September 8, 2004 (Wednesday)
401 Warren Hall, noon - 1:30pm (normal time and location)
Contact Co-Chair Oliver Habicht <oh10>.
Confirmed schedule:

Updates and welcome (~15 minutes)

CCD Exec Cmt. Co-Chair candidate introductions (Roger Garnett and Rich Jaenson). CU IT Procurement update. Introduction of the recently filled DDS position by our own Sunny Donnenfeld. Others briefings might include: Cornell IT Procurement review; Technical Architecture for Administrative Computing, SIGs updates.

CU IT Policies "check-in". ~20 minutes, including Q&A. [8/3/04]
Tracy Mitrano, OIT Director of Information Technology Policy.

EZ Backup service. 50 minutes, including Q&A and discussion [orig: 7/28/04; last update 9/7/04]
Rick MacDonald (CIT Director, Systems and Operations) and Don MacLeod (CIT Asst Director, Client/Server Systems & Services) kindly agreed to meet with us to review this service. Improvements are constantly being made to the system, so prospective customers are encouraged to check back in on the service offerings regularly. Proposed topic agenda (9/7/04).

Here's what we've requested: Not a sales pitch, but technical. Discussion of recent problems or outstanding issues, what's being done to fix any known short-comings, and future directions. Some issues to get started - perhaps others can add to this list:

• Some CCD members have confided in some challenges they've experienced and others are hearing some bad comments recently about the ability to restore: What's the reality?

• Any hope for centrally managed workstation backup, rather than one-by-one.(?Example?)

CCD Retreat.
Keith Boncek will lead in in our continued preparations for our CCD retreat in October.

POST MEETING: CCD Co-Chair elections, via email. Polls open through the following Tuesday, September 14th.

August 2004

August 11, 2004 (Wednesday)
401 Warren Hall, noon - 1:30pm (normal time and location)
Contact Co-Chair Oliver Habicht <oh10> [changed 8/2/04]
Schedule, as of 8/3/04 (changed agenda order).

Updates and welcome (<15 minutes)
CCD Exec Cmt. Others might include: IMC & DDS position; Cornell IT Procurement review; Technical Architecture for Administrative Computing, SIGs updates.

Network security topics. 15 minutes, included Q&A. [12h15]
Steve Schuster, OIT Director IT Security. "Network Quarantine" (a.k.a "Web Jail" or type of captive portal) concept. Draft idea: Auto-direct infected machines to page explaining why quarantined, and access to tools (and only tools) required to disinfect. Packet shaper used? MAC-based. [3/5/04]

Limiting Email harvesting from CU's electronic directory. 20 minutes, included Q&A. [12h30]
Andrea Beesing, CIT Asst. Dir., Integration & Delivery, writes, "We have been looking at some options for limiting the harvesting of email addresses from the electronic directory, based on what other institutions have implemented. It would be helpful to have CCD input on this question." [7/16/04]

CIT's Web Production Group (WPG). 20 minutes, plus 5-10 for Q&A. [12h50]
Al Gonzalez, new Manager of the WPG, will will be presenting on the services offered by the Web Production Group and the concept of strategic partnership with University stakeholders. Al will also share his thoughts on the current state of the group and his vision for the future. [8/2/04]

CCD Retreat: Brainstorming. 10-15 minutes, included Q&A. [~13h15]
Sunny Donenfeld will lead in in our continued preparations for our CCD retreat in October.

July 2004 (cancelled)

June 2004

June 9, 2004 (Wednesday)
401 Warren Hall, noon - 1:30pm (normal time and location)
Agenda (completely new, as of 6/7/04)
Contact Oliver Habicht <oh10>.

Updates and welcome (<10 minutes)
CCD Exec Cmt.; SIGs; others?

IMC-related discussion, led by CCD Exec Cmt.
12:10pm (30 minutes)
Cornell's forthcoming Information Technology Managers' Council (various proposed acronyms floating about: IMC, ITC, ITMC): What is it about, when will it first form, and what are the likely roles for the CCD and its members?

DDS position discussion, led by Keith Boncek and Oliver Habicht. (5 minutes)
Further discussion regarding the new OIT Director of Distributed Support (DDS) position. What would you most value the search committee evaluating when screening candidates for this position? [Note that once the final candidates are on campus, everyone will have an opportunity to hear them address our peers.]

CCD retreat, Sunny Donenfeld (5 minutes)
When should we have our next retreat, and in what format? The last one was two years ago, and many found it very useful. In addition to getting to know each other better, and retreat can help us focus on answering questions such as: Within the context of WFP-IT and the formation of the IMC, what do we anticipate accomplishing over the next year or two, and what will it take to succeed? What features of our organization do we want to keep the same, and which should we look to change? And how shall we go about making our desired changes?

CIT's Customer Service Strategic Review. Mike Swenson
12:45pm (15 minutes)

Cornell's Travelers of the Electronic Highway (T.E.H.). Future Vision. Sebastian Carello
1pm (15 minutes)

FLSA/HR changes, with CIT HR Director Linda Croll.
1:15pm (15 minutes)
Brief update on FLSA's changes as it affects CU IT staff.

May 2004

May 12, 2004
401 Warren Hall, noon - 1:30pm (normal time and location)
Agenda, as of 5/3/04.
Contact Sunny Donenfeld <sd94>.

CCD Exec updates:
12:00 PM (5 minutes)

Mark Mara
12:05 PM (5 minutes)

Discuss how/if CCD members would like to be kept abreast/involved in setting the technology and architectural directions under consideration.

Business Continuity Planning Update (including Disaster Planning)
12:10 PM (15 minutes)

Jim Doolittle, CIT Business Info Systems. Update on Business Continuity Planning at Cornell. With Dave Koehler, Director Business Information Systems, project sponsor within CIT.
(Q: University-wide or CIT-only perspective?)

CIT Email server configuration, with eye towards disaster recovery issues. Any value to campus and CIT in promoting discussion among CCDs? (If so, who?) [2/17/04]

Standards and Guidelines Governing IT Controls for Administrative Systems.
12:25 PM (15 minutes)

Dave Koehler, Director Business Information Systems.

CU's IT Hardware Spending Analysis presentation and discussion
12:40 PM (30 minutes, including Q&A/ discussion)

Vince Patriarco, Director of Purchasing.

"Lab Futures": Direction of public (mostly student) computing.
1:10 PM (20 minutes for the presentation and Q&A.)

Pat Washburn, CIT Public Computing Manager.

You can preview the "Lab Futures" slides Pat presented at the recent S&O annual presentation:

http://www.library.cornell.edu/dlit/ds/links/cit/org/
4/13/04 S&O_Forum_2004-04.ppt. Pat's report starts at Slide 11.

April 2004

April 14, 2004
401 Warren Hall, noon - 1:30pm
Contact Oliver Habicht, <oh10>.

First fifteen minutes:

Time-sensitive discussion: Steve Schuster to lead discussion regarding what steps should be taken to evaluate if CIT should be blocking specific attachments at the mail hubs or post offices in response to many of the latest virus mail files. [added 3/22/04]

CCD Exec group update. (Couple minutes)

The main part of our program:

Lunch with Dell: Product road maps and IT management-related issues.
Reed Kalagher, Regional Sales Manager, New England Region [Ellington, CT]
Joe DuBois, Account Executive [Penfield, NY]

1. Product road maps. Includes forthcoming printers.
2. Service and support issues and options. Dell staff's contact information.
3. Disposal issues and Dell's options.

Note 1: Dell willing to meet with folks after the meeting for follow-ups. Room available for the following hour, at least.

Note 2: Dell is generously providing lunch. As a courtesy, we ask that only people who have RSVPed by April 9th count on the lunch. The CCD Executive Committee welcomes "non-RSVPers" to attend the meeting, but we respectfully ask that they don't subsequently count on lunch being provided at the meeting. Thank you!

March 2004

Final agenda (3/10/04)
Contact Oliver Habicht, <oh10>.

Settling in and introductions 'round the room. (10 min.)

Will include Keith Boncek's introduction of Vincent Patriarco, Director of Purchasing, and Eric Ludewig, Associate Director of Purchasing (including IT). The Office for Purchasing Services reports organizationally through Cornell University's Division of Financial Affairs (part of AF&F).
http://www.purchasing.cornell.edu/

CCD Exec group update. (Couple minutes)

IT Equipment: Disposal options and Capital Equipment designation (25 minutes)

Jeff Silber, Director for Financial Research Administration, Accounting (AF&F)
[Changed from Nancy Abbott, Manager for Cost and Capital Assets, Accounting (AF&F), 3/9/04]
Big rule changes regarding IT equipment Capital Equipment designation occurred last July. How do these changes affect us?

Walt Smithers, University Solid Waste Manager, Facilities Management (AF&F)
What are our options for getting rid of our old IT equipment, both serviceable and non-serviceable?
http://www.fm.cornell.edu/recycling/

Discussion

Andrea Beesing, Asst. Director, Integration & Delivery (CIT) (30 minutes)

Update on Identity Management plans and initiatives. During the fall semester, staff on Andrea's team worked with a group of campus stakeholders, including CCD members Rob Bandler and Craig Trowbridge, to develop a set of recommendations for better management of the NetID life-cycle. In the context of the Identity Management update, Andrea will explain how they're incorporating those recommendations in their work over the next one to two years.

Discussion

Eric Fredericksen, Director, Distributed Learning Services (CIT) (20 minutes)

Overview of Division, which includes four groups: Academic Technologies, the Web Production Group, the Educational Television Center and Classroom Technologies. As a reminder, Tom Every presented to the CCDs on Classroom Technologies in December. Solicit input for what to focus on at a future CCD meeting.
http://dls.cit.cornell.edu/